Consultations & Calendar Management

Overview

The Consultation system integrates calendar availability matrices directly with external client-facing appointment engines, synchronizing scheduled intervals with core platform assignment layers.

Consultation Widget Customization

This sub-module customizes the public facing page where clients choose appointment slots:

• Organization Title: Overrides default metadata definitions with custom workspace corporate string references.
• Logo Configuration: Provides toggle matrices to input external asset URLs for client checkout optimization.
• Theme Customization: Applies system accent templates across action buttons using Green, Blue, Purple, Orange, and Red palettes.
• Duration Matrix Selectors: Checkbox arrays to enable specific meeting length options for your clients. Supported intervals include:
  • 15 minutes
  • 30 minutes
  • 45 minutes
  • 60 minutes

Clicking the Save action button commits layout updates instantly to your public reservation interfaces.

The Calendar Interface Workspace

1. Available Times Setup View

This interface provides tools to manage the time brackets during which clients can book slots:

• Calendar Grid: Features regular month-by-month navigational arrow buttons. Active calendar days containing valid available booking windows display a green indicator dot beneath their date integer.
• Time List Panel: Selecting an active calendar date renders its full chronological timestamp profile on the right panel, alongside an itemized list of all configured available time windows (e.g., 12:00am - 12:30am). Individual windows feature trash indicators to remove availability instantly.
• Adding New Availability: Clicking the green New available time + trigger launches a configuration modal requiring the following parameters:
  • Start Date & End Date: Sets the overall date bounds for the availability rule.
  • Start Time & End Time: Defines daily hours limits, supporting manual text entry or interactive analog clock selection controls (e.g., 09:59 AM).
  • Meeting Duration: Sets the block layout resolution (15, 30, 45, or 60 minutes).
  • Create Button: Processes inputs and appends the time blocks to the availability system.

If an operator lacks a connected Google account, a Login with Google + fallback element displays prominently, routing them back to omnichannel integration setup views.

2. Live Calendar Dashboard View

When active links are established with external calendars, a booking banner surfaces presenting your shared URL link parameters (e.g., https://byark.ai/en/booking?slug=ark2) alongside a quick copy icon tool.

The Public Reservation Client Experience

When a customer clicks your public reservation link, they encounter a structured three-panel scheduling view:

• Center Panel: A clean calendar grid displaying the month's available appointment dates.
• Right Panel: Displays organization branding metadata and selectable meeting length options, along with explicit notices indicating that events trigger automatic Google Meet video conference links.
• Left Panel: Houses a format switcher layout (12 Hours vs 24 Hours) above a scrollable list of available time windows (e.g., 12:25 - 12:40). Selecting an appointment window advances the client to a metadata submission form:
  • Personal Information: Name, Verification Email, Phone.
  • Meeting Information: Meeting Title, Description.

Internal Calendar Monitoring Tools

The master dashboard provides matching visibility layouts to track these bookings:

• Main Calendar Component: Renders extensive scheduled block items detailing client identities and chronological meeting targets.
• Secondary Mini-Calendar View: A condensed widget highlighting meeting days with distinct tracking indicators. Includes immediate data synchronization buttons to reload scheduling arrays manually.
• Meeting Detail Cards: Individual item nodes displaying explicit start/end times, a live time countdown string (e.g., Starts in 23 hours 45 minutes), meeting subjects, text descriptions, and an interactive Meeting link anchor tag to join the Google Meet session.

Detail Management Modal

Clicking a scheduled block inside the main calendar view triggers a comprehensive metadata dialog displaying the consultation title, client name, textual descriptions, chronological constraints, and deep links to join the active meeting.